Accounts Receivable Service·October 11, 2026
Cash application matches bank payments to QuickBooks Desktop and Brightpearl invoices
What changed
Upload the day's bank file and each incoming payment is matched to the open invoices it pays, then recorded in QuickBooks Desktop, including Enterprise, or Brightpearl.
- Upload a bank file as CSV, Excel, PDF, Word, or a photo of a statement. Open any uploaded file again from the Bank files tab.
- Payments are matched by an invoice number or the customer's own purchase order number in the bank text, or by a payer name someone confirmed before.
- Payments that may not be from customers, such as transfers between your own accounts or bank interest, are flagged for a person to set aside.
- In Prepare only, a person approves each match. In Automatic, strong matches under your single-payment and daily limits are recorded on their own.
- Payments are recorded as a Receive Payment in QuickBooks Desktop or a customer payment in Brightpearl, to the bank account, Undeposited Funds, or payment method you pick by name. Anything unclear waits with a plain reason.
- Ask the Assistant on the Accounts Receivable page about payments. Approving, recording, or setting aside a payment happens only after you press Confirm on a card.
- Open a received payment to see its bank line, how the customer was identified, and who approved it.
- A daily note after 5 p.m. says how many payments came in, how many were recorded, and how many are waiting.
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